“Personal data” refers to any individual information relating to the personal or material circumstances of an identified or identifiable natural person. This entails information which is personally assigned to you and which can provide certain details about you. In these data protection provisions, the phrase “your data” is also used for this purpose. The term “processing” refers to any handling of your data, including in particular the collection, storage, administration, use, transmission, disclosure or deletion of your data.
In the following, we will inform you which personal data we collect and store from you when you use our website, how we use this data and to whom we can pass this data on if necessary. You will also receive information on the rights you have against us regarding the use of your data:
1) Scope and purpose of the processing of personal data
a) When visiting our website
If you use our digital offers without providing any further information, our web server technology automatically collects general technical visit details in so-called log files. This includes, among other information, the IP address of the device from which you are visiting our website, information about the browser type, the Internet service provider and the operating system used, which pages of our website and which digital offers you access from us, as well as the time and duration of your visit.
We collect and process this information in order to enable the rapid and trouble-free use of our websites (connection setup), to guarantee and increase the security and stability of our systems and offers, to analyse the use of our offers and services, to collect general demographic information, to optimise our offer, to improve our customer service and for internal statistical purposes. A personal identification of the user does not occur. Likewise, no link can be established between this automatically collected information and personal data stored by us.
b) When registering for our newsletter
If you want to receive our newsletter with information about new interim use projects and other offers and news from Projekt Interim, you have to register for the newsletter via our website. This requires the entry of certain personal data. This involves your
- E-mail address;
- First and last names; and
- Preferences to the offers contained in the newsletter (type of interim use or search region).
We use this data for the processing and administration of our newsletter. When you complete your registration for the newsletter, you guarantee that the information you enter is correct.
By registering for our newsletter, we have the right to use your e-mail address for our advertising purposes until you unsubscribe from the newsletter. At the end of each newsletter we send you there is a link to unsubscribe at any time.
You can also unsubscribe from the newsletter at any time by sending an e-mail to firstname.lastname@example.org.
c) When applying for an interim use project
For the recording and processing of applications for interim use, it is of course necessary to enter certain personal data. This involves your
- First and last names;
- Address (full postal address, zip code, city, state, country);
- E-mail address;
- Telephone number;
- Date of birth;
- Intended (interim) useful life;
- Information on any projects that you wish to implement as part of the interim use;
- Previous applications to Projekt Interim GmbH;
- Previous interim uses at Projekt Interim GmbH; as well as
- Information from an excerpt of your debt collection register.
In addition to the information marked as mandatory for intermediate users, you may voluntarily enter further personal data (e.g. in comments).
We use the data to select our interim users, to process and administer interim use projects, to check the plausibility of the data entered, i.e. to substantiate, structure the content of, process and amend the contractual relationships concluded with you, and to issue proper invoices.
By submitting your application, you guarantee the correctness of the information you provide.
d) when contacting our website as property owner
If you contact us electronically or by telephone to request a proposal for an interim use project or to entrust us with the organization and management of an interim use, we will rely on your data: First and last names, your address and the address of the interim use object (full postal address, zip code, city) and any other data that we require for the preparation of an offer or the legal structuring, planning and organising of the interim use.
We store all information which we collect or receive in connection with offers or interim uses commissioned by you. We are entitled to use this information for our own marketing and analysis purposes.
2) Use and passing on of data to third parties
By agreeing to this privacy statement, you agree that Projekt Interim may process your personal data for the following purposes:
- for the fulfilment and settlement of contractual or legal obligations
- for information about updates or changes to our projects, services or events as well as for adjustments to our general terms and conditions;
- to combat fraud;
- for the development and maintenance of customer relations;
- for marketing purposes;
- market research, carrying out analyses and surveys and for statistical purposes;
- to design and improve offers and products in line with demand;
- for the evaluation of user behaviour.
We work together with other companies or individuals or commission other companies and individuals to process and store data. They could thus gain access to your personal data or usage data, but only to the extent necessary for the performance of their tasks or the execution of the contract.
For this purpose, we may pass on the necessary data to transport companies, banks and other service providers. These service providers use your data exclusively for order processing and not for other purposes.
Apart from the passing-on described above, we will only pass on your personal data if you have expressly permitted us to do so, if there is a legal obligation to do so or if this is necessary to enforce our rights (in particular to enforce claims arising from contractual relationships).
In the event of a sale, merger or other reorganization of our business (or part of our business), personal information may be transferred, sold or otherwise shared with third parties.
3) Processing of your personal data for marketing and analysis purposes
We strive to continuously improve our website and make it both more user-friendly and safer.
For this purpose, we continuously analyse, aggregate, link, pseudonymise and anonymise user-specific historical and future data using various analysis tools. We can use the findings from your user behaviour for the further development of our services. We predominantly use pseudonymised or anonymised data.
4) Right of access, rectification, cancellation or appeal
You can assert your data protection rights at any time and request information about whether and which personal data we process about you. You may also have your personal data corrected, blocked or deleted at any time with written notification and corresponding proof of your identity to the following e-mail address: email@example.com.
We reserve the right to correspond with you in this context in order to prevent abuse.
If our legal or contractual storage obligations (e.g. for billing purposes) require us to retain the personal data, we will also block it after your request to the extent necessary for this purpose.
Furthermore, you have the right to file a complaint with the responsible supervisory authority regarding our data processing. You can do this with the supervisory authority at your place of residence, workplace or the place of the alleged data protection violation.
5) Storage period of your personal data
We will only store your data for as long as is legally permissible and expedient for the organization and execution of our interim use projects. In the case of analyses, we store your data until the analysis has been completed. If we store your data on the basis of a contractual relationship with you or as part of an interim use project, we will store your data for at least as long as the contractual relationship exists or the corresponding interim use project is running and at the latest until the expiry of limitation periods for possible claims or as long as legal or contractual storage obligations exist.
6) Data security
Appropriate technical and organizational security measures help us to protect your personal data stored with us against unintentional, illegal or unauthorized manipulation, deletion, alteration, access, disclosure or use and against partial or complete loss. We continuously adapt our security measures to technological developments. However, we assume no liability for the loss of data or their knowledge and use by third parties.
Cookies are information files that your web browser automatically stores on your computer’s hard drive when you visit our website. Cookies do not damage your computer’s hard drive and do not transmit any personal data to us.
Our website can also be used without accepting cookies, but individual functionalities may then be restricted.
8) Tracking and analysis tools
We record the use of our website with various third-party systems. It is possible that the data collected may be passed on to third parties for processing by us or the third party providers of such systems.
The main analysis tools used are Google Analytics and Lead Forensics. Via Google Analytics, the collected data can in principle be transmitted to a Google server in the USA, whereby the IP addresses are anonymised by means of IP anonymisation, so that an allocation is not possible. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google. The collection and processing of this data using Google Analytics can be objected to by setting an opt-out cookie that prevents the future collection of your data when you visit this website: http://tools.google.com/dlpage/gaoptout?hl=en
9) Plug-ins and other third-party applications
If you have a user account with these third parties, it may also be possible for these third parties to measure and evaluate your use of our website. Further personal data such as IP address, personal browser settings and other parameters may be transmitted to these third parties and stored there. We have no control over the use of such personal data collected by third parties and accept no responsibility or liability.
If you have any questions regarding data protection on our website, require information or wish to request the deletion of your data, please contact our data protection officer by sending an e-mail to firstname.lastname@example.org.
The contact details of our data protection officer are as follows:
As of: 1 June 2019